Club Constitution

(Seventh Amendment March 2014)

1. TITLE:

The name of the Club is Sandhurst Joggers.

2. HEADQUARTERS:

The Club shall be based at the home address of the Club Secretary. The address for all correspondence shall be that of the Club Secretary.

3. OBJECT:

The object of the Club is the promotion of road and cross country running.

4. MANAGEMENT:

The Management of the Club is vested in a committee consisting of a Chairman, Vice-Chairman, Secretary, Treasurer, Membership Secretary, Social Secretary, Publicity Secretary and up to 10 additional members whose roles shall be decided by existing members of the Committee, all to be elected at the Annual General Meeting. All posts are unpaid. The Committee has power to fill any vacancy that may arise. The Committee shall appoint a sub-committee if needs arise to deal with specific roles. Any sub-committee so appointed must have at least one elected Club Committee member who shall report to the main Committee.

5. MEMBERSHIP:

Membership of the Club is confined to those aged 16 or over who are willing to obey the rules of the organisations to which the club is affiliated. A candidate for Membership must apply in writing on the form provided for the purpose, and may be accepted by the Committee at their discretion.

6. RESIGNATION:

A member intending to withdraw from the Club shall give notice in writing to the Club Secretary, their membership terminating on the date of that notice unless they are financially indebted to the Club, in which case the Committee may withhold acceptance of the resignation until they have discharged their liability.

7. SUBSCRIPTION:

7.1 Annual Subscriptions shall be as set each year at the Annual General Meeting. There shall be subscriptions for both Full and Associate Members.
  • Subscription shall be payable by members on joining the Club and subsequently on the 1 of April of each year.
  • The Committee shall have the power to expel any member at their discretion, for reasons such as bringing the club into disrepute or a subscription being six months in arrears. Notice of expulsion must be sent in writing to such a member, addressed to their last known address.
  • No Member whose subscription is in arrears is eligible to take part in any competition promoted by the Club.
  • The Committee shall have the power to vary membership subscriptions in the light of personal circumstances.
  • 7.2 The Committee may decide on appropriate subscription rates for newly elected members, on a pro-rata basis relevant to the month of election.

    8. ANNUAL GENERAL MEETING:

  • An Annual General Meeting shall be held during the month of March in every year to receive the Committee's report and financial statement, elect Officers of the Committee and deal with any other matter specified on the agenda.
  • Voting at an Annual General Meeting shall be only by those who are members as of 21 days prior to the date of the meeting.
  • The Club Secretary shall give every member 21 days notice of the Annual General Meeting. Notice of any proposed rule changes or any business which it is desired to place on the agenda must be given, in writing, to the Club Secretary at least 14 days prior to the Meeting.
  • The agenda, including any proposed changes to the Club Constitution, shall be circulated by post or email to all eligible members at least 10 days in advance of an Annual General Meeting. No other business shall be dealt with at any such meeting.
  • For an Annual or Special General Meeting to pass a constitutional change, 20% of the applicable membership must vote with a simple majority in favour of such a change.
  • 9. SPECIAL GENERAL MEETING:

  • A Special General Meeting shall be arranged by the Club Secretary within 21 days of receipt of a request in writing signed by at least ten members of the Club stating the business to be brought before such a Meeting.
  • Voting at a Special General Meeting shall be only by those who are members as of 21 days prior to the date of the meeting.
  • The agenda, including any proposed changes to the Club Constitution, shall be circulated by post or email to all eligible members at least 10 days in advance of a Special General Meeting. No other business shall be dealt with at any such meeting.
  • For a Special General Meeting to pass a constitutional change, 20% of the applicable membership must vote with a simple majority in favour of such a change.
  • 10. ALTERATION OF RULES:

    No alteration or addition may he made to the Rules except by either an Annual General Meeting or by a Special General Meeting called for the purpose. Notice of any proposed amendment must be given as provided in Rules 8 and 9.